What is legal deposit of publications?
Submission of a Macedonian legal deposit for the protection, preservation and permission to use is a matter of public interest, regulated by the Law on Legal Deposit (Official Gazette of the Republic of Macedonia no. 11/94, 92/08). The legal deposit is protected, stored and used in accordance with the regulations for special protection of items of special cultural and historical significance.
Publications which are issued or reproduced in Macedonia, i.e. publications from Macedonian publishers issued or reproduced abroad are considered as legal deposit. The legal deposit covers the following types of publications:
- periodical publications
- patents, standards
- catalogues, phone books, calendars
- posters, flyers, programs, brochures
- forms, post stamps, administrative stamps
- CDs, DVDs, and other electronic material
- music scores
- reproduction of paintings and drawings
- cartographic materials
- postcards, photographs, slides
- sound mediums (CDs, DVDs, audiotapes, gramophone records, magnetic and other tapes)
- multimedia material
- other similar works which are reproduced in any other way and are intended for public use.
Any image or tone carriers (tone copy of a film, videotape, etc.) which are reproduced and are intended for public use are considered as publications according to this law. Master’s thesis, doctoral dissertations and state money (notes and coins) are also considered as legal deposit.
Legal deposit mission
The Macedonian legal deposit, the noted information, as a transmission and collective memory of the spiritual values of Macedonia and Macedonians, is a mirror, a reflection and an impress of the Macedonian national culture. The legal deposit is a part of the world community mosaic of cultures and civilizations. Hence, it is an investment that is left as a legacy to future generations which is vital to the preservation and promotion of our national and cultural uniqueness and achievements.
Legal deposit goals
- permanent protection and preservation of the national book-like or otherwise published heritage
- its expert processing, presentation and use
- international promotion and affirmation of national book-like or otherwise published treasure, through involvement in classic and network-accessible information systems
- preparation of secondary information sources and their use
- exercising library function as public information and reference service
- providing universal access to publications as a result of previous performances.
Who submits legal deposit?
The legal deposit is submitted by the printing house of the same. In a case when the printing process, i.e. reproduction of a publication includes more printing houses, the legal deposit is submitted by the last printing house. If the publication is printed, reproduced or finished abroad, the legal deposit is submitted by the publisher from the Republic of Macedonia before it is distributed.
The master’s theses and the doctoral dissertations are submitted by the universities in Macedonia. Samples of the state money (notes and coins) are submitted by the National Bank.
When is the legal deposit submitted?
The legal deposit shall be submitted immediately after printing or reproducing the publication, and before the distribution. Publications issued abroad are submitted right after import and before release. The legal deposit shall be submitted in identical condition in which the publication is to be distributed.
How many copies are submitted?
The printing house, i.e. the publisher shall submit:
- 5 copies, for each language/alphabet of the same issue
- 5 copies for every reprinting/recopying
- 1 copy of master’s and doctoral thesis
- 1 copy of picture and sound carrier
- On every submitted legal deposit should be printed, i.e. embossed: “legal deposit”.
Where is the legal deposit submitted?
Printed or otherwise reproduced publications are to be submitted to the National and University Library “St. Kliment Ohridski” – Skopje, as a central depository library. From the submitted copies:
- 1 copy is deposited, protected, processed and stored as archive material
- 2 copies are deposited, protected, processed and stored for usage
The remaining two copies are sent to the depository libraries NI University library “St Kliment Ohridski” – Bitola and NI University library “Goce Delcev” – Stip, respectively, where they are deposited, protected, processed and stored as archive material and are not available for use.
The master’s or doctoral thesis legal deposit is to be submitted to the National and University Library “St. Kliment Ohridski” – Skopje, right after their defense.
Legal deposit of picture and sound carriers (tone copy of a film, videotape, etc.) shall be submitted to the NI Cinematheque of Macedonia. New publications of state money as a legal deposit shall be submitted in three copies to the NI Museum of Macedonia.
Inspection into publishing production
Every printing house is obliged to submit a report to the National and University Library “St. Kliment Ohridski” – Skopje, i.e. NI Cinematheque of Macedonia for all printed or reproduced publications every 3 (three) months.
Every publishing house headquartered in the Republic of Macedonia is obliged to submit a report to the National and University Library “St. Kliment Ohridski” – Skopje, i.e. NI Cinematheque of Macedonia for all printed or reproduced publications abroad every 3 (three) months.
Mirce Neshovski (monograph publications)
phone: 3115-177, ext. 125